Financial and billing information
Facilities Management receives an annual appropriation for basic maintenance and operations of University academic division facilities supported by state education and general funds. Certain general facilities planning services are also budgeted for Facilities Management.
Other services are normally provided on a reimbursable basis, chargeable to the requesting department.
All services for the Medical Center, auxilary enterprises, and other non-general fund-supported activities or divisions are provided on a reimbursable basis.
Work orders
Charges for reimbursable Facilities Management services are accumulated and billed through a work order system. To view current work order status online, access permission is authorized by the following staff:
- Reggie Steppe, customer relations manager
Phone: (434) 243-2442
Email: [email protected] - Dennis Bianchetto, customer relations manager
Phone: (434) 243-1092
Email: [email protected] - Stanley Speed, customer service manager
Phone: (434) 924-1777
Email: [email protected]
Pricing of services
Work performed by Facilities Management on a reimbursable basis is billed in one of two ways:
- At-cost – majority of work is billed on an at-cost basis. This is a total charge determined by the recovery rates of the labor, materials and tools used to accomplish the work.
- Fixed-price – construction and selected types of work requests are billed on a fixed-price basis. A firm proposal is made based on work cost estimates. If proposal is accepted, Facilities Management will complete the work for the fixed-price amount, regardless of actual costs. Any changes to the scope of the work, the plans and specifications, or the conditions of work made after the acceptance of the proposal will be acknowledged by an approved written change order amending the original work order and the fixed-price agreement.
Service rates
Billing schedules
Fiscal Year 2024-25
| Monthly Billing | Utility Billing | Service Billing |
|---|---|---|
| July 2024 | Thursday, July 18, 2024 | Wednesday, July 17, 2024 |
| August 2024 | Thursday, August 15, 2024 | Wednesday, August 14, 2024 |
| September 2024 | Wednesday, September 18, 2024 | Tuesday, September 17, 2024 |
| October 2024 | Wednesday, October 16, 2024 | Tuesday, October 15, 2024 |
| November 2024 | Thursday, November 14, 2024 | Wednesday, November 13, 2024 |
| December 2024 | Wednesday, December 18, 2024 | Tuesday, December 17, 2024 |
| January 2025 | Thursday, January 23, 2025 | Wednesday, January 22, 2025 |
| February 2025 | Wednesday, February 19, 2025 | Tuesday, February 18, 2025 |
| March 2025 | Wednesday, March 19, 2025 | Tuesday, March 18, 2025 |
| April 2025 | Thursday, April 17, 2025 | Wednesday, April 16, 2025 |
| May 2025 | Thursday, May 15, 2025 | Wednesday, May 14, 2025 |
| June 2025 | Wednesday, June 18, 2025* | Tuesday, June 17, 2025* |
Information will be available in UBI the next business day after the Utility Billing date.
Billing Schedule FY 2024-2025 Excel sheet
*Date subject to change depending on Fiscal Year closing procedures